How Can You Prevent an Employee From Downloading or Uploading Your Files

How to Foreclose Employee Data TheftPhilip Robinson7 months ago

Theres no escaping the fact that employee data theft represents a huge threat to the security of our data. According to the following weblog post past techjury.cyberspace, 66% of organizations consider malicious insider attacks (or accidental breaches) to be more likely than external attacks  a number that has increased by 47% over the last ii years.

In 2020, the full price of insider threats (related to credential theft) was $2.79 1000000. Also, co-ordinate to The 2020 Cost of Insider Threats Global Report report from the Ponemon Institute, in just ii years, the number of insider threats rose past 47%, and the price of dealing with these incidents has increased by 31%. Insider threats are notoriously difficult to defend against as the culprits already take access to our critical systems and data, and if (for whatever reason) they decided to use their privileges for malicious purposes, theres little we tin do to stop them.

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Why Does Employee Information Theft Happen?

There are many reasons why an employee might choose to steal data. It is often the case where the employee will steal a companys data in order to sell it, or they might simply sell access to the information.

Its worth noting that an employee will take a better understanding of how valuable your companys data is than someone from outside of the organization. They also have a better thought of who might want the data. In some cases, they might steal data on behalf of a competitor which they have close ties.

The worst-case scenario is when the employee is working on behalf of a hacking group, which is apparently very dangerous given the amount of damage they can practice were they to proceeds admission to your network.

Disgruntled employees are some other threat to scout out for, as they have been known to seek revenge after getting fired, or when they failed to get the promotion they were hoping for. In some cases, the disgruntled employee might not have an upshot with the organisation as a whole, only with a specific individual within the organization.

In which example, they might steal data in an attempt to frame the individual or disrupt their life in another way. While not technically an employee, nosotros must always be vigilant when working with third-partys, such every bit deject-service providers. After all, an unvalidated cloud provider that has access to your data, and even your network, could do a lot of harm  especially if an external attacker were to compromise the platform.

How to Prevent Employee Data Theft

Protecting your sensitive information from insider threats and data theft is a huge topic, equally it encompasses almost areas of data security. Its quite difficult to describe the line between what we would consider to exist an insider threat and a threat that originated from outside of the organization.

Equally with any data security strategy, its unremarkably a good idea to start with some basic housekeeping. This includes using an automated solution to find and classify your sensitive data, and remove any ROT (Redundant, Obsolete and Trivial) information. Knowing exactly what information y'all have, where information technology is located, and why you are keeping information technology, is crucial if you want to keep it secure. It makes it easier to assign the appropriate access controls and monitor access to your critical assets. Below are another relevant areas that need to be looked into to forbid employee data theft.

The Principle of Least Privilege (POLP)

Make sure that users merely have access to the data they need to conduct out their role. Restricting admission permissions is a crucial part of any data security plan as information technology limits the corporeality of damage that tin exist caused past both a rogue employee or external attackers, and also makes it easier to identify the cause of the incident.

Disable/block admission

It might be a good idea to exclude employees from the Administrator group on their estimator in guild to prevent them from installing malicious applications and downloading data onto a USB stick, SD card or another type of portable storage device. Its more often than not a proficient idea to provide employees with thin clients that dont have any born storage capabilities as this will not only make information technology harder for a malicious employee to walk off with your information, but will likewise forbid them from installing malicious software. You should also cake websites that allow online screen recordings every bit this can be another way for a rogue insider to steal data.

Recognize red flags

Given that in that location are potentially hundreds of cerise flags to expect out for that might advise that someone is stealing your information, a full listing is across the scope of this commodity. All the same, the sort of events you should look out for might include;

• Copying/moving/deleting files at an unusual rate
• Uploading/downloading files to/from the corporate network at an unusual rate
• An employee using Individual Browsing style and/or The Onion Router (Tor)
• A auto accessing unusual IP addresses or ports
• An employee sending emails to their personal email accounts

Deploy software to monitor and prevent access

In order to be able to identify red flags you must deploy the necessary software that gives you existent-time visibility into who is accessing what disquisitional information, and when. Near existent-fourth dimension auditing solutions allow y'all to discover and respond to events that match a pre-defined threshold condition. For example, if X number of files take been downloaded within a given time frame, a custom script could be executed to disable the relevant user account until the incident has been investigated. Y'all should also utilise an intrusion prevention organization (IPS) that is capable of real-time traffic assay and packet logging to assist you identify and respond to any suspicious outbound network traffic, which might propose that an employee is trying to run off with your database.

Employee off-boarding

Many companies fail to consider the procedures that should be carried out when an employee leaves the organization. An extensive list of such procedures is beyond the scope of this article, all the same, below are some mutual tasks that volition need to exist carried out once an employees contract has been officially terminated.

• Disable all relevant user accounts and frontwards the employees emails and voicemail to their manager.
• Terminate VPN and Remote Desktop access for the employee.
• Change passwords on all shared accounts the user had access to.
• Remove the user from email grouping lists, distribution lists, internal phone lists, and websites.
• Retrieve or disable all company-owned physical assets (laptops, phones, tablets, etc.) assigned to the user, and update the It inventory.
• Copy all needed local information from the employees computer to the managers one.
• Change any access codes the user knows, such as PINs for accessing secured rooms.
• Inform company staff that the user is no longer employed there.

It is important to ensure that each individual is aware of their responsibility when it comes to keeping an heart on how their fellow employees are behaving. Information technology would exist a adept thought to introduce a system that allows employees to anonymously report suspicious beliefs. Finally, its worth noting that no data loss prevention strategy is 100% constructive, and and then it is necessary to take a tried and tested incident response programme (IRP) in identify.

If youd similar to meet how the Lepide Data Security Platform can help you prevent employee data theft by giving you lot visibility over anomalous user behavior, schedule a demo with one of our engineers or start your free trial today.Categories: Data Security

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